Jobs in Paris France

Department Coordinator

Job Description

Christie’s, international auction house, world leader in the art market, is recruiting a Department Coordinator, within the Contemporary Art and Post-War Department on a permanent contract.

The Department Coordinator facilitates the relationship between the specialists of a department, or a group of departments, by providing complete administrative support. The tasks performed are varied and partly follow the sales schedule.

Main missions

  • Management of specialists’ agendas, preparation of meetings and travel (booking of trips, hotels, preparation of itineraries)
  • Preparation of expense reports for international directors
  • Filtering and processing phone calls
  • Communication with customers, in particular to set appointments and meetings, preparation of mailings, letters, and follow-up of actions decided upon during the meetings
  • Customer reception
  • Processing courier shipments
  • Treatment of office material problems: IT, reprography, etc.
  • Preparation of computer access requests for newcomers
  • Ordering supplies
  • Entering purchase orders and invoices
  • Development of an in-depth knowledge of key and prospective clients and their collections, so as to best meet their needs
  • Management of the customer information management system
  • Participation in the administration of inventories, in connection with customers, specialists, the inventory department
  • Assistance in the preparation of commercial proposals, in particular by gathering data, information or illustrations
  • Liaison with other departments, other sites and partner institutions
  • Preparation of sales information notices for internal use
  • Follow-up and assistance to specialists for reports of interest
  • Follow-up of requests for sending photographs, information before sales
  • Participation in sales (clerk, telephone, internet)
Required profile
  • Excellent customer relationship management skills, including excellent written and spoken skills
  • Excellent organizational skills, strong attention to detail and follow-up of planned actions
  • Excellent ability to collaborate with multiple departments, groups of departments or sites
  • Excellent ability to remain calm in stressful situations and problem solve
  • Very good level of English
  • Very good knowledge of Word, Excel and Outlook, basic knowledge of JDE would be a plus

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