Jobs in Paris France

Christie’s, international auction house, world leader in the art market, is recruiting a Department Coordinator, within the Contemporary Art and Post-War Department on a permanent contract.

The Department Coordinator facilitates the relationship between the specialists of a department, or a group of departments, by providing complete administrative support. The tasks performed are varied and partly follow the sales schedule.

Main missions

• Management of specialists’ agendas, preparation of meetings and travel (booking of trips, hotels, preparation of itineraries)
• Preparation of expense reports for international directors
• Filtering and processing phone calls
• Communication with customers, in particular to set appointments and meetings, preparation of mailings, letters, and follow-up of actions decided upon during the meetings
• Customer reception
• Processing courier shipments
• Treatment of office material problems: IT, reprography, etc.
• Preparation of computer access requests for newcomers
• Ordering supplies
• Entering purchase orders and invoices
• Development of an in-depth knowledge of key and prospective clients and their collections, so as to best meet their needs
• Management of the customer information management system
• Participation in the administration of inventories, in connection with customers, specialists, the inventory department
• Assistance in the preparation of commercial proposals, in particular by gathering data, information or illustrations
• Liaison with other departments, other sites and partner institutions
• Preparation of sales information notices for internal use
• Follow-up and assistance to specialists for reports of interest
• Follow-up of requests for sending photographs, information before sales
• Participation in sales (clerk, telephone, internet)

• Excellent customer relationship management skills, including excellent written and spoken skills
• Excellent organizational skills, strong attention to detail and follow-up of planned actions
• Excellent ability to collaborate with multiple departments, groups of departments or sites
• Excellent ability to remain calm in stressful situations and problem solve
• Very good level of English
• Very good knowledge of Word, Excel and Outlook, basic knowledge of JDE would be a plus