FTI Consulting, Inc.
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Executive Assistant
Position Summary:
The Executive Assistant (EA) primary role is to support the SMD leadership group and/or senior team members, as listed below, and to assist the Corporate Services team in the smooth running of the office.
Scope and Responsibilities:
- PA/Secretarial support to the Senior Managing Director(s)
- Manage all business travel logistics (air tickets, hotels, transfers, redemptions, frequent flyer cards etc…) through the application and the local travel agent
- Ensure all necessary arrangements are completed for meetings, whether internal or with external clients
- Extensive diary management
- Manage preparation, submission and tracking of expenses through the platform and accurate matter code (billable to client) is included in each expense
- Input hours (billable and nonbillable) in time recording application (hours must be logged by end of the month)
- Maintain current and accurate documentation pertaining to family personal documentation, such as passports, permits, academic certificates and birth/marriage certificates
- Maintain Visa and immigration documents for SMDs, spouses, and children (if applicable)
- Assist with office related matters, functions
- Use of internal platforms and programs and become an SME on each (Salesforce, Chrome River, Carpe Diem)
- Upload medical claim forms in the respective SMD’s profile for reimbursement.
- Assist with office-related matters, overall administrative assistance, including PA cover
Experience and Skills:
- Minimum three years PA experience
- Previous experience in a professional services environment, preferably telecommunications or financial services; ideally with a multi-national company with international exposure
- Microsoft office application knowledge (Word, Excel, PowerPoint)
- Relevant university degree, preferably Business Administration (BS or similar)
- Excellent professional written and verbal communication in English
- Ability to interact with other members of the business as well as external parties
- Must be able to multi-task effectively
- Ability to cope with aggressive deadlines and work under pressure
- Understand and manage multiple time zones
Personal Attributes:
- Highly organised and meticulous
- Flexible to accommodate urgent out of hours requests
- Proactive, dedicated to meeting deadlines and able to manage stress
- Resourceful and willing to actively develop knowledge of the business
- Smart appearance, well-presented and professional
To apply for this job please visit ae.indeed.com.