Jobs in Dubai

FTI Consulting, Inc.

Executive Assistant 

Position Summary:

The Executive Assistant (EA) primary role is to support the SMD leadership group and/or senior team members, as listed below, and to assist the Corporate Services team in the smooth running of the office.

Scope and Responsibilities:

  • PA/Secretarial support to the Senior Managing Director(s)
  • Manage all business travel logistics (air tickets, hotels, transfers, redemptions, frequent flyer cards etc…) through the application and the local travel agent
  • Ensure all necessary arrangements are completed for meetings, whether internal or with external clients
  • Extensive diary management
  • Manage preparation, submission and tracking of expenses through the platform and accurate matter code (billable to client) is included in each expense
  • Input hours (billable and nonbillable) in time recording application (hours must be logged by end of the month)
  • Maintain current and accurate documentation pertaining to family personal documentation, such as passports, permits, academic certificates and birth/marriage certificates
  • Maintain Visa and immigration documents for SMDs, spouses, and children (if applicable)
  • Assist with office related matters, functions
  • Use of internal platforms and programs and become an SME on each (Salesforce, Chrome River, Carpe Diem)
  • Upload medical claim forms in the respective SMD’s profile for reimbursement.
  • Assist with office-related matters, overall administrative assistance, including PA cover

Experience and Skills:

  • Minimum three years PA experience
  • Previous experience in a professional services environment, preferably telecommunications or financial services; ideally with a multi-national company with international exposure
  • Microsoft office application knowledge (Word, Excel, PowerPoint)
  • Relevant university degree, preferably Business Administration (BS or similar)
  • Excellent professional written and verbal communication in English
  • Ability to interact with other members of the business as well as external parties
  • Must be able to multi-task effectively
  • Ability to cope with aggressive deadlines and work under pressure
  • Understand and manage multiple time zones

Personal Attributes:

  • Highly organised and meticulous
  • Flexible to accommodate urgent out of hours requests
  • Proactive, dedicated to meeting deadlines and able to manage stress
  • Resourceful and willing to actively develop knowledge of the business
  • Smart appearance, well-presented and professional

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