GLOBAL MARKETING SYSTEMS
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HR & Admin Assistant
Job Description
This role is in our HR department. and will report to the Assistant Manager HR and CFSO. Some of the tasks include:
- Maintain and Update personnel files, HR database, Reports with different information such as new hires, terminations, warnings, vacations and days off.
- Help in payroll management, (track attendance, leave database, additions / deductions etc.) and wire transfers of salaries.
- Post job ads on careers pages and process received resumes, set up interviews and correspond with prospective employees in a timely manner.
- Generate offer letters, NDA, Appointment letters for selected candidates and issue them.
- Collect documents from employees as per standard checklist for visa processing. Ensure that contract renewals are done in a timely manner.
- Help organize and manage new employee orientation, on-boarding, and training programs.
- Act as the first point of contact for all personnel queries.
- Coordinate and manage a wide range of employee engagement activities on regular basis
- Track Probation reviews with timelines and ensure outcomes are communicated formally Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats
Requirements
- Must possess management degree in human resources.
- Must be familiar with UAE labor laws
- Proven experience in handling HR role for minimum 3 years
- Ability to effectively use computer software including Microsoft Outlook/ System 5, Word, Excel and HR software. Prior experience in Zoho will be an added advantage.
- Must possess ability to keep sensitive information confidential.
- Excellent organizational, time-management and multi-tasking skills
- Act as a reliable and supportive team member
- Excellent communications and interpersonal skills
- Proactive with exceptional attention to detail, problem solver who can consistently deliver optimum results.
- Self-disciplined with the ability to work independently and responsibly.
- Due to nature of work male candidates will be preferred.
Benefits
- Excellent opportunity to grow in a fast-expanding organization.
- An ethical, innovative, challenging, professional and rewarding work environment in a reputable, globally recognized firm
- Modern offices in a modern city with good quality of life