Jobs in Kuwait for Indian Females

FINANCE ASSISTANT

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. Under the strategic guidance of the Department of Operational Support (DOS), the Kuwait Joint Support Office provides efficient and client-oriented services with the goal of moving transactional, non-location dependent administrative functions from its client entities. These include transactional elements of human resources, finance, travel and payroll.

This position is located in the United Nations Kuwait Joint Support Office (KJSO). The incumbent will report to the Chief of Payroll Officer under the general guidance of the Office of Chief KJSO.

Responsibilities

Within delegated authority, the Finance Assistant will be responsible for the following duties:

Payroll

• Process monthly payrolls and final pay as well as approve and release offcycle payments for National Staff and Individual Uniform Personnel (IUPs).
• Approve of off cycle payments of relocation grant and settling-in-grant for International Staff.
• Approve travel expense reports for all personnel category as well as relevant payments to individual contractors and consultants.
• Reissue rejected and returned payroll deposits for National Staff and IUPs.

Accounts

• Perform the monthly and yearly closing procedures in Umoja ERP
• Analyze complex/unusual accounting transactions and difficult claims for travel, invoices and entitlement matters, etc. and make recommendations to the Team Leader or Chief Payroll Officer on appropriate follow-up procedures.
• Review and reconcile all open-item-managed (OIM) accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action.
• Review various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure conformity adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
• Issue of invoice to agencies through Service Delivery Module, and generate periodic report to review the agencies/missions balances.
• Review prior and current budget period commitments for review, recommitment and cancellation of outstanding commitments.
• Respond to queries from staff members and third parties.

Payments

• Verify that the necessary goods and services have been received in accordance with the contract, agreement, purchase order or other form of undertaking by which they were ordered and that they have been certified by a duly designated certifying officer before vouchers are submitted to approving officers for further review and approval.
• Review and prepare payments to staff and vendors for goods and services, including checking payments for accuracy and correcting any discrepancies.
• Review the computation of staff members regarding their entitlements, including salaries, claims, danger pay, daily subsistence allowance, mission subsistence allowance, voluntary living allowance and any other allowances, and prepare vouchers.
• Assist in preparing of the year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions made by locally-recruited staff.

Treasury/Cashier

• Review incoming payment instructions with regard to banking details and sources of funds.
• Release payments from a House Bank in the Umoja ERP
• Prepare and disburse payments/cheques.
• Dispatch payment instructions and cheques to banks.
• Prepare receipts and deposit slips for all incoming funds.
• Notify payees of status of payments.
• Identify and annotate bank account movements and monitors bank balances of the mission’s accounts.
• Assist in cash management, including preparing cash flow forecasts.
• Assist to make sure cash in vault are accounted for on a daily basis.
• Monitor cheque stock and cash receipt vouchers and requests for new stock as required.
• Monitor/review methods used to remit payments.
• Coordinate filing and archiving as required.

Budget

• Review, analyse and prepare cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects.
• Assist managers in the justification of resource requirements for budget submissions; coordinate with other finance and budget staff on related issues during preparation of the budget reports.
• Monitor budget implementation/expenditures and assist with the reallocation of funds as necessary.
• Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Provide inputs into the preparation of allotments and prepare redeployment requests.

General

• Keep up-to-date on guidelines that have bearing on matters related to programme/peacekeeping budgets, ensuring compliance with United Nations policies and procedures.
• Draft or prepare correspondence to respond to enquiries in respect to financial and budget matters.
• Provide guidance and training (including preparation of training materials) to junior staff with respect to transaction processing and the use of various systems such as Umoja ERP System (SAP).
• Perform other duties as assigned by the supervisor(s).

Competencies

Professionalism:

Knowledge of payroll, accounting, finance and budget functions and treasury operations. Ability to analyse and apply data across the full range of finance, accounting and budget functions. Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyse and interpret financial data.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication:

Speaks and writes clearly and effectively

Listens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify, and exhibits interest in having two-way communication
Tailors language, tone, style and format to match the audience
Demonstrates openness in sharing information and keeping people informed

Client Orientation:

Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect ; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Technical or vocational certificate in accounting, finance, budget business administration, public administration or related fields is a requirement.