Jobs in Nassau Bahamas 2023

Operations Assistant

Job Brief

We are seeking a highly organized and detail-oriented Operations Assistant to join our team. The ideal candidate for this position will have to demonstrate effective communication skills, have an outgoing personality, and thrive in a fast-paced, pressure-driven environment. The Operations Assistant will play a crucial role in supporting our operations team to ensure streamlined and efficient day-to-day operations.

Responsibilities

• Utilize QuickBooks to assist with financial management tasks, including accounts payable and receivable, generating financial reports, and reconciling accounts.
• Create, update, and maintain spreadsheets using Microsoft Excel to track various operational data, analyze trends, and generate reports for management.
• Communicate effectively with team members, clients, and vendors, both verbally and in writing, to ensure smooth coordination and efficient operations.
• Provide administrative support, such as scheduling meetings, managing calendars, making travel arrangements, and preparing documents or presentations.
• Organize and maintain physical and digital records, ensuring accuracy, completeness, and proper filing for easy retrieval.
• Collaborate with team members to streamline processes, identify areas for improvement, and implement operational efficiencies.
• Monitor inventory levels and work with the procurement team to ensure adequate stock levels, timely delivery, and accurate record-keeping.
• Assist in the preparation of operational budgets, expense tracking, and cost analysis.
• Support the operations team in managing projects, coordinating timelines, and ensuring deliverables are met.
• Serve as a point of contact for internal and external stakeholders, addressing inquiries, resolving issues, and providing exceptional customer service.
• Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion.

Job Requirements

• Proven experience and proficiency in using QuickBooks for financial management tasks, including accounts payable and receivable, financial reporting, and account reconciliation.
• Advanced knowledge of Microsoft Excel, including the ability to create complex spreadsheets, use formulas and functions, analyze data, and generate reports.
• Excellent verbal and written communication skills, with the ability to interact effectively with team members, clients, and vendors.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a dynamic environment.
• Demonstrated ability to work well under pressure, adapt to changing priorities, and maintain a high level of accuracy.
• Meticulous record-keeping abilities and a strong focus on data integrity.- Outgoing personality with excellent interpersonal skills and the ability to foster positive relationships with colleagues and stakeholders.
• Proficiency in other Microsoft Office applications, such as Word and PowerPoint.
• Previous experience in an administrative or operations support role is preferred.
• A high level of professionalism, integrity, and a commitment to maintaining confidentiality.
• Bachelor’s degree in business administration, operations management, or a related field is desirable but not mandatory.

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