McGill University

Office Assistant

Position Summary:

JOB SUMMARY:
Under the direction of the immediate supervisor, the incumbent may perform some of all of the listed tasks with minimal complexity and precise instruction.

TYPICAL FUNCTIONS:
(i) Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.
(ii) Collects and enters data into established databases.
(iii) Receives, sends and sorts mail, parcels and various forms.
(iv) Schedules appointments and meetings when required. Books rooms through established system.
(v) Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template.
(vi) Verifies student ID, status and forms that may be submitted.
(vii) Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.
(viii) Distribution and tracking of items, such as instruments (musical, scientific) documents, books, equipment. A log to track these items may be required.
(ix) Provide general assistance at events such as auditions, training sessions, open house.
(x) Using establish scripts, contact external and internal individuals regarding donations or program promotion.
(xi) Maintain immediate work area in a clean and orderly fashion.
(xii) The above is representative and not a complete and detailed list of tasks.

Other Qualifying Skills and/or Abilities
High School diploma with minimal or no experience.

Minimum Education and Experience:

High School Diploma

Hourly Salary:

(AMUSE A) $15.35

Estimated Number of Work Hours per Week:

20 (Part time)

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

To apply for this job please visit ca.indeed.com.

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