Jobs in Dubai Free Visa and Air Ticket 2023

Office Administration Manager

Our Office Administration Manager is responsible for planning, developing, and implementing policies, programs and practices and support services such as tenancy contracts & lease agreements, projects management, insurance, maintenance of contracts and collaterals etc. The job holder will also provide counseling and assistance to other heads of functions, operating divisions and develops the kind of support the organizational needs to reach the company’s goals and objectives including supervising the office.

Key Responsibilities:

Organizational:

• Follow all relevant administrative policies, processes, and standard operating procedures so that work is carried out in a controlled and consistent manner

Operational:

• Manage the opening & closures of new stores
• Manage the lease agreements & legal documents databases
• Negotiate Lease agreements & service contracts
• Provide subject matter expertise in the field
• Supervise the day-to-day operations of subordinates to ensure that work processes are implemented as designed and in compliance with established standards and procedures
• Establish service level agreements and participate in the selection of vendors/suppliers as per the procurement policies and procedures, and review vendors/supplier’s performance reports for the identification of future actions
• Oversee implementation and proper application of office activities, business transactions, policies, and board resolutions
• Manage the maintenance of current database of relevant information
• Oversee corporate events coordination
• Prepare and review operational reports and schedules to ensure accuracy and efficiency
• Ensure proper renewal and follow up on: Lease Agreements and Contracts for Shops/Offices/Warehouses, Trade licenses & other local authorities permits, Rent payment/collection for Shops/Offices/Warehouses
• Customer / Supplier contract
• Manage processes to ensure facilities safety and security, housekeeping, parking, and all functional areas & supervise the maintenance team
• Maintain a neat office environment
• Handle travel arrangements for the location
• Plan, administer and control budgets for office & stores’ contracts, equipment, and supplies
• Participate in relevant projects and community activities as and when needed People Management:
• Develop and motivate subordinates to ensure transfer of know-how and continuous positive work environment
• Monitor subordinate’s performance and provide formal and informal feedback and appraisal to maximize efficiency

Job Requirements

Qualification

• Academic Qualification: University Degree in Business Administration or equivalent
• A minimum of 6 years of relevant experience with at least 2 years in a similar role

Characters/Work Attitude

• Take ownership and self-driven
• Good communication and people skills
• Detail-oriented

Language Ability:

• Excellent written and verbal communication skills in English and Arabic