Personal Assistant/Secretary (Remote)

We are seeking a highly organized and proactive individual to join our team as a Virtual Personal Secretary. As a Virtual Personal Secretary, you will be responsible for providing comprehensive administrative support to executives or professionals remotely. You will play a crucial role in maintaining effective communication, managing schedules, coordinating meetings, creating reports, and ensuring the smooth operation of day-to-day activities. The ideal candidate must be reliable, detail-oriented, and possess excellent communication and time management skills.

Responsibilities:

Manage and maintain executives’ or professionals’ calendars, scheduling appointments, meetings, and conferences efficiently.
Coordinate and arrange virtual meetings, including sending invitations, managing RSVPs, and setting up video conferencing platforms.
Prepare meeting agendas, materials, and presentations in collaboration with team members and distribute them in advance.
Take meeting minutes, document action items, and follow up on outstanding tasks.
Conduct thorough research and compile information for reports, presentations, and projects as assigned.
Assist in the creation, editing, and formatting of various documents, such as letters, memos, emails, and reports.
Monitor and manage executives’ or professionals’ emails, responding to or redirecting messages as appropriate.
Coordinate travel arrangements, including booking flights, accommodations, and transportation, when necessary.
Manage and maintain confidential and sensitive information with the utmost professionalism and discretion.
Handle ad hoc administrative tasks, such as data entry, expense tracking, and filing, to ensure efficient office operations.
Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management skills and attention to detail.

Requirements:

Proven experience as an administrative assistant, personal secretary, or similar role.
Strong proficiency in using virtual communication tools, such as video conferencing platforms, email clients, and project management software.
Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
Tech-savvy and adaptable to new software and online tools.
Ability to work independently and remotely, demonstrating self-motivation and accountability.
Strong problem-solving skills and ability to handle unexpected changes or challenges.
High degree of professionalism and discretion in handling confidential information.
Proactive and detail-oriented, with a commitment to delivering high-quality work.

Preferred Qualifications:

Experience supporting executives or professionals in a remote or virtual capacity.
Familiarity with project management methodologies and tools.
Knowledge of virtual collaboration platforms such as Slack, Trello, or Asana.
Understanding of basic accounting principles and expense tracking.

Note: This is a virtual position, and the successful candidate will work remotely with their own equipment and a reliable internet connection.

Job Type: Part-time

Part-time hours: 14 per week

Salary: AED900.00 – AED1,000.00 per month

Ability to commute/relocate: