U.S. Embassy & Consulates in India
Administrative Assistant
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite, subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is: Full Time; 40 hours per week
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Basic Function of the Position: The position is located in the General Services Office (GSO), US Embassy, New Delhi. The incumbent will be required to manage and administer the Property & Supplies (P&S) service agreements and oversee 40+ Blanket Purchase Agreements (BPAs) for procuring various materials and services for make-readies and for non-expendable and expendable supplies. The incumbent will perform the duties of a Contracting Officer’s Representative (COR) and monitor these contracts and agreements. S/he will maintain an updated activity log of Non-Expendable Warehouse operations and schedule My Services requests from customers.
The incumbent serves as the GSO P&S Help Desk, answering general questions and providing status updates on requests. S/he will directly interact with American officers and their family members to inform them of the status of their requests with GSO Property. S/he will be responsible for coordinating between various GSO Property units to ensure all project deadlines are met. S/he will assist the Property Supervisor with compilation of various reports for the Assistant General Services Officer (A/GSO) as needed. The incumbent also assists the A/GSO by maintaining their calendar, arranging appointments, and taking phone calls and working in the Property Management section. The incumbent will work under the direct supervision of the GSO/Property Supervisor and will assist the Property Supervisor in arranging disposal sale events and annual physical inventories for the entire post. The incumbent will also perform other duties as assigned.
Requirements:
EXPERIENCE: This position requires two years of customer service experience dealing with internal and external clients.
(Describe your previous and current job responsibilities in detail on the Education and Experience tab.
Education Requirements:
This position requires successful completion of university degree in Commerce, Science, Arts, Bachelor’s in Business Administration (BBA), or Bachelor’s in Computer Application (BCA).
Indicate on the qualification’s questionnaire all the education details as relevant for the position (bachelor’s degree and/or higher for this vacancy). (Your answer should also let us know if you have completed Class X or XII or any other degree or vocational courses. Also, please specify the name of the Certificate/Degree/Diploma course and the major subjects for each qualification you possess.
Please see the Language requirements listed under Evaluations. Please indicate your proficiency level separately for each of the required languages, using one of the following levels:
Level 1, Basic – Examples: Basic greetings, phrases, numbers and signs.
Level 2, Limited – Examples: Directions, simple questions
Level 3, Good working knowledge – Examples: Conversations about familiar topics, complex documents
Level 4, Fluent – Examples: Infer nuanced meaning from complex documents
Level 5, Translator – Examples: Certified professional translator in this language
Evaluations:
LANGUAGE:
Level 4 (Fluent) in English (Speaking, Reading, and Writing) is required. This may be tested.
AND
Level 4 (Fluent) in Hindi (Speaking, Reading, and Writing) is required.
(Please indicate on the qualifications questionnaire whether you have these required levels.)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in New Delhi, India may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time the conditional offer letter is issued by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
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