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Team Assistant

Job Details

Hiring Organization BBC
Post Name Team Assistant
Qualification Bachelor’s Degree
Industry  Private
Employment Type Full Time
Work Hours  8 Hours
Salary GBP 22 To GBP 25 Per Hour
 Location   London, England, United Kingdom E1 0AA

Job Description

We are looking to recruit a Team Assistant within our Technology Team. The location is flexible and the role is full-time. The purpose of the role is to provide comprehensive administrative support to managers and team members within the Technology Team. The role will be responsible for a broad range of administrative tasks e.g. the handling and direction of queries, maintenance of records, diary management, and coordination of projects and activities. We can be flexible on the locations of the roles (e.g. Salford, London, Glasgow, etc.)

Main Responsibilities

  • Provide comprehensive administrative and operational support to the team using discretion to identify and resolve first-line issues, referring to supervisor/manager for assistance as necessary.
  • Organize key team meetings including coordination and distribution of agendas, supporting documents, production, and distribution of minutes, and follow-up on outstanding actions.
  • Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed on time and to an appropriate standard.
  • Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management support to the team to help ensure that they use their time effectively.
  • Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
  • Prepare documents, presentations, and other materials to a clear brief, using established formats and standard software.
  • Diary Management – the ability to manage the diaries of a mix of Directors and senior leaders, as well as coordinating management meetings and team events, potentially across multiple sites. Managing agendas, taking notes, and ensuring actions are captured & followed up on are key requirements of this role
  • Prepare straightforward analysis, manipulation, and interpretation of data.
  • Use discretion to identify and resolve first-line issues, referring to supervisor/manager for assistance as necessary.
  • Follow set ordering procedures to ensure adequate low-value supplies/resources are available to meet office/work unit requirements.
  • Responsible for coordinating team IT requests, user administration, systems access, and record keeping. Working with the lead asset manager to ensure those who are joining, moving, or leaving the department are equipped appropriately with the right IT.

Are you the right candidate?

We are looking for the following skills/experience:

  • Experience in providing administrative support
  • Pro-active approach – the ability to forward plan and juggle pieces of work, whilst adhering to tight deadlines, and can work under their initiative
  • Experience in building good working relationships with senior management and team colleagues
  • Proficient computer literacy skills, with strong experience in office software packages (i.e. Word, Excel, and PowerPoint)
  • Strong attention to detail

About the BBC

We don’t focus simply on what we do – we also care about how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviors in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual’s unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion, and/or belief. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.

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